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Hướng dẫn Mẫu 945-X

Hướng dẫn cho Mẫu 945-X (Rev. Tháng 2 năm 2014)

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Department of the Treasury  
Internal Revenue Service  
Instructions for Form 945-X  
(February 2014)  
Adjusted Annual Return of Withheld Federal Income Tax or Claim for Refund  
Section references are to the Internal Revenue Code  
unless otherwise noted.  
However, see the Caution under Is There a Deadline for  
Filing Form 945-X, later, if you are correcting overreported  
amounts during the last 90 days of a period of limitations.  
You will use the claim process if you overreported tax and  
are requesting a refund or abatement of the overreported  
amount. Follow the chart on page 8 for help in choosing  
whether to use the adjustment process or the claim  
process.  
Future Developments  
For the latest information about developments related to  
Form 945-X and its instructions, such as legislation  
enacted after they were published, go to www.irs.gov/form  
945x.  
Be sure to give us a detailed explanation on line 7 for  
each correction that you show on Form 945-X.  
General Instructions:  
Understanding Form 945-X  
Do not use Form 945-X to correct Forms CT-1,  
941, 943, or 944. Instead, use the “X” form that  
!
What Is the Purpose of Form 945-X?  
CAUTION  
corresponds to those forms (Form CT-1 X, 941-X,  
943-X, or 944-X). If you did not file a Form 945 for one or  
more years, do not use Form 945-X. Instead, file Form  
945 for each of those years.  
Use Form 945-X to correct administrative errors only on a  
previously filed Form 945. An administrative error occurs if  
the federal income tax (including backup withholding) you  
reported on Form 945 is not the amount you actually  
withheld from payees. For example, if the total federal  
income tax you actually withheld was incorrectly reported  
on Form 945 due to a mathematical or transposition error,  
this would be an administrative error.  
Where Can You Get Help?  
For help filing Form 945-X or for questions about withheld  
federal income tax and tax corrections, you can:  
Call the IRS Business and Specialty Tax Line toll free at  
1-800-829-4933 or 1-800-829-4059 (TDD/TTY for  
persons who are deaf, hard of hearing, or have a speech  
disability) Monday–Friday from 7:00 a.m.– 7:00 p.m. local  
time (Alaska and Hawaii follow Pacific time),  
Visit the IRS website at www.irs.gov/businesses and  
click on the Employment Taxes link under Businesses  
Topics, or  
Use Form 843, Claim for Refund and Request for  
Abatement, to request a refund or abatement of assessed  
interest or penalties. Do not request abatement of  
assessed interest or penalties on Form 945 or Form  
945-X.  
We use the terms “correct” and “corrections” on  
Form 945-X and in these instructions to include  
interest-free adjustments under sections 6205  
TIP  
See Pub. 15 (Circular E), Employer's Tax Guide.  
See also How Can You Order Forms, Instructions, and  
Publications from the IRS, later.  
and 6413 and claims for refund and abatement under  
sections 6402, 6414, and 6404. See Rev. Rul. 2009-39 for  
examples of how the interest-free adjustment and claim  
for refund rules apply in 10 different situations. You can  
find Rev. Rul. 2009-39, 2009–52 I.R.B. 951, at  
When Should You File Form 945-X?  
File Form 945-X when you discover an administrative  
error on a previously filed Form 945.  
However, if your only errors on Form 945 relate to  
federal tax liabilities reported on your Monthly Summary of  
Federal Tax Liability on Form 945 or on Form 945-A,  
Annual Record of Federal Tax Liability, do not file Form  
945-X. For more information about correcting federal tax  
liabilities reported on your Monthly Summary of Federal  
Tax Liability on Form 945 or on Form 945-A, see the Form  
945-A instructions.  
When you discover an error on a previously filed Form  
945, you must:  
Correct that error using Form 945-X,  
File a separate Form 945-X for each Form 945 that you  
are correcting, and  
File Form 945-X separately. Do not file Form 945-X  
with Form 945.  
Report the correction of underreported and  
Due dates. The due date for filing Form 945-X depends  
on when you discover an error and if you underreported or  
overreported tax. If you underreported tax, see  
overreported amounts for the same year on a single Form  
945-X, unless you are requesting a refund or abatement. If  
you are requesting a refund or abatement, file one Form  
945-X correcting the underreported amounts and a  
second Form 945-X correcting the overreported amounts.  
Underreported tax later. For overreported amounts, you  
may choose to either make an interest-free adjustment or  
file a claim for refund or abatement. If you are correcting  
overreported amounts, see Overreported tax—adjustment  
process and Overreported tax—claim process, later.  
You will use the adjustment process if you  
underreported tax and are making a payment, or if you  
overreported tax and will be applying the credit to Form  
945 for the period during which you file Form 945-X.  
If any due date falls on a Saturday, Sunday, or legal  
holiday, you may file Form 945-X on the next business  
Feb 19, 2014  
Cat. No. 20337I  
day. If we receive Form 945-X after the due date, we will  
treat Form 945-X as filed on time if the envelope  
Is There a Deadline for Filing Form  
945-X?  
containing Form 945-X is properly addressed, contains  
sufficient postage, and is postmarked by the U.S. Postal  
Service on or before the due date, or sent by an  
Generally, you may correct overreported taxes on a  
previously filed Form 945 if you file Form 945-X within 3  
years of the date Form 945 was filed or 2 years from the  
date you paid the tax reported on Form 945, whichever is  
later. You may correct underreported taxes on a  
previously filed Form 945 if you file Form 945-X within 3  
years of the date the Form 945 was filed. We call each of  
these time frames a “period of limitations.” For purposes  
of the period of limitations, Form 945 is considered filed  
on April 15 of the succeeding calendar year if filed before  
that date.  
Example. You filed your 2010 Form 945 on January  
27, 2011, and payments were timely made. The IRS treats  
the return as if it were filed on April 15, 2011. On January  
22, 2014, you discovered that you overreported federal  
income tax withheld on that form by $10,000 due to a  
mathematical error. To correct the error, you must file  
Form 945-X by April 15, 2014, which is the end of the  
period of limitations, and use the claim process.  
IRS-designated private delivery service on or before the  
due date. If you do not follow these guidelines, we will  
consider Form 945-X filed when it is actually received.  
See Pub. 15 (Circular E) for more information on legal  
holidays and IRS-designated private delivery services.  
Underreported tax. If you are correcting underreported  
tax, you must file Form 945-X by the due date of the return  
for the return period in which you discovered the error  
(January 31 of the following year) and pay the amount  
you owe by the time you file. Doing so will generally  
ensure that your correction is interest free and not subject  
to failure-to-pay or failure-to-deposit penalties. See What  
About Penalties and Interest, later.  
If Form 945-X is filed late (after the due date of the  
return for the return period in which you discovered the  
error), you must attach an amended Form 945-A.  
Otherwise, the IRS may assess an “averaged”  
failure-to-deposit penalty. The total tax reported on line M  
of Form 945-A must match the corrected tax (Form 945,  
line 3, combined with any correction reported on Form  
945-X, line 5) for the year, less any previous abatements  
and interest-free tax assessments.  
If you file Form 945-X to correct overreported  
amounts in the last 90 days of a period of  
!
CAUTION  
limitations (after January 15, 2014, in the  
example above), you must use the claim process. You  
cannot use the adjustment process. If you are also  
correcting underreported amounts, you must file another  
Form 945-X to correct the underreported amounts using  
the adjustment process and pay any tax due.  
Example—You owe tax. On February 6, 2013, you  
discovered that you underreported $10,000 of federal  
income tax actually withheld on your 2012 Form 945 due  
to a mathematical error. File Form 945-X and pay the  
amount you owe by January 31, 2014, because you  
discovered the error in 2013 and January 31, 2014, is the  
due date for that year. If you file Form 945-X before  
January 31, 2014, pay the amount you owe when you file.  
Where Should You File Form 945-X?  
Send your completed Form 945-X to the Internal Revenue  
Service Center shown below.  
Overreported tax—adjustment process. If you  
overreported tax and choose to apply the credit to Form  
945, file an adjusted return on Form 945-X soon after you  
discovered the error but more than 90 days before the  
period of limitations on the credit or refund for correcting  
the Form 945 expires. See Is There a Deadline for Filing  
Form 945-X, later.  
Example—You want your credit applied to Form  
945. On May 1, 2014, you discover that you overreported  
$9,000 in backup withholding tax on your 2013 Form 945  
due to a transposition error. You file Form 945-X on June  
2, 2014. The IRS treats your credit as a tax deposit made  
on January 1, 2014. When you file your 2014 Form 945,  
include the amount from Form 945-X, line 5, on line 4  
(“Total deposits”) of your 2014 Form 945.  
Overreported tax—claim process. If you overreported  
tax, you may choose to file a claim for refund or  
abatement on Form 945-X any time before the period of  
limitations on the credit or refund expires. If you also need  
to correct any underreported amounts, you must file  
another Form 945-X reporting only corrections to the  
underreported amounts. See Is There a Deadline for Filing  
Form 945-X, later.  
IF you are in . . .  
THEN use this address . . .  
Special filing addresses for exempt  
organizations; federal, state, and local  
governmental entities; and Indian tribal  
governmental entities; regardless of  
location  
Department of the Treasury  
Internal Revenue Service  
Ogden, UT 84201-0042  
Connecticut, Delaware, District of  
Columbia, Florida, Georgia, Illinois,  
Indiana, Kentucky, Maine, Maryland,  
Massachusetts, Michigan, New  
Hampshire, New Jersey, New York,  
North Carolina, Ohio, Pennsylvania,  
Rhode Island, South Carolina,  
Tennessee, Vermont, Virginia, West  
Virginia, Wisconsin  
Department of the Treasury  
Internal Revenue Service  
Cincinnati, OH 45999-0042  
Alabama, Alaska, Arizona, Arkansas,  
California, Colorado, Hawaii, Idaho,  
Iowa, Kansas, Louisiana, Minnesota,  
Mississippi, Missouri, Montana,  
Nebraska, Nevada, New Mexico,  
North Dakota, Oklahoma, Oregon,  
South Dakota, Texas, Utah,  
Department of the Treasury  
Internal Revenue Service  
Ogden, UT 84201-0042  
Washington, Wyoming  
No legal residence or principal place of  
business in any state  
Internal Revenue Service  
P.O. Box 409101  
Ogden, UT 84409  
-2-  
Instructions for Form 945-X (Rev. 2-2014)  
Always show an amount for cents. Do not round entries  
to whole dollars.  
How Should You Complete Form  
945-X?  
Use One Form 945-X for Each Year You Are  
Correcting  
Complete both pages and sign Form 945-X on page 2.  
Staple multiple sheets in the upper-left corner.  
What About Penalties and Interest?  
Generally, your correction of an underreported amount will  
not be subject to a failure-to-pay penalty,  
failure-to-deposit penalty, or interest if you:  
File on time (by the due date of Form 945 for the year in  
which you discover the error),  
Use a separate Form 945-X for each Form 945 that you  
are correcting. For example, if you found errors on your  
Forms 945 for 2012 and 2013, file one Form 945-X to  
correct the 2012 Form 945. File a second Form 945-X to  
correct the 2013 Form 945.  
Pay the amount shown on line 5 by the time you file  
Form 945-X,  
EIN, Name, and Address  
Enter your EIN, name, and address in the spaces  
provided. Also enter your name and EIN on the top of  
page 2 and on any attachments. If your address has  
changed since you filed your Form 945, enter the  
corrected information and the IRS will update your  
address of record.  
Enter the date you discovered the error, and  
Explain in detail the grounds and facts relied on to  
support the correction.  
No correction will be eligible for interest-free treatment  
if any of the following apply.  
The amounts underreported relate to an issue that was  
raised in an examination of a prior period.  
Return You Are Correcting  
You knowingly underreported your tax liability.  
In the box at the top of page 1 of Form 945-X, enter the  
calendar year of the Form 945 you are correcting. Enter  
the calendar year on page 2. Be sure to write your name,  
EIN, Form 945-X, and calendar year on the top of any  
attachments.  
You received a notice and demand for payment.  
If you receive a notice about a penalty after you file this  
return, reply to the notice with an explanation and we will  
determine if you meet reasonable-cause criteria. Do not  
attach an explanation when you file your return.  
Enter the Date You Discovered Errors  
Overview of the Process  
You must enter the date you discovered errors. You  
discover an error when you have enough information to be  
able to correct it. If you are reporting several errors you  
discovered at different times, enter the earliest date you  
discovered an error here. Report any subsequent dates  
and related errors on line 7.  
The process to correct a previously filed Form 945 or file a  
claim for refund is outlined below.  
If you underreported the tax. If you underreported  
the tax actually withheld on a previously filed Form 945,  
check the box on line 1 and pay any additional amount  
you owe by the time you file Form 945-X. For details on  
how to make a payment, see the instructions for line 5,  
later.  
Must You Make an Entry on Each Line?  
You must provide all of the information requested at the  
top of page 1 of Form 945-X. You must check one box  
(but not both) in Part 1. In Part 2, if any line does not  
apply, leave it blank. Complete Parts 3 and 4 as  
instructed.  
Example—You underreported withheld income  
taxes. On June 20, 2013, you discovered an error that  
results in additional tax on your 2012 Form 945. File Form  
945-X by January 31, 2014, and pay the amount you owe  
by the time you file. See When Should You File Form  
945-X, earlier. Do not attach Form 945-X to your 2013  
Form 945.  
If you overreported the tax. If you overreported the  
tax actually withheld on a previously filed Form 945, you  
may choose one of the following options.  
How Should You Report Negative Amounts?  
Form 945-X uses negative numbers to show reductions in  
tax (credits) and positive numbers to show additional tax  
(amounts you owe).  
When reporting a negative amount in column 3, use a  
minus sign instead of parentheses. For example, enter  
“-10.59” instead of “(10.59).” However, if you are  
completing the return on your computer and your software  
only allows you to use parentheses to report negative  
amounts, you may use them.  
Use the adjustment process. Check the box on line 1 to  
apply any credit (negative amount) from line 5 to Form  
945 for the year during which you file Form 945-X.  
Use the claim process. Check the box on line 2 to file a  
claim on Form 945-X requesting a refund or abatement of  
the amount shown on line 5.  
How Should You Make Entries on Form 945-X?  
To ensure that the IRS has enough time to  
You can help the IRS process your Form 945-X timely and  
accurately if you follow these guidelines.  
process a credit for an overreporting  
TIP  
adjustment in the year during which you file  
Type or print your entries.  
Form 945-X, you are encouraged to file Form 945-X  
correcting the overreported amount in the first 11 months  
of a year. For example, if you discover an overreported  
amount in December, you may want to file Form 945-X  
during the first 11 months of the next year. This should  
ensure that the IRS will have enough time to process  
Use Courier font (if possible) for all typed or  
computer-generated entries.  
Omit dollar signs. You may use commas and decimal  
points, if desired. Enter dollar amounts to the left of any  
preprinted decimal point and cents to the right of it.  
Instructions for Form 945-X (Rev. 2-2014)  
-3-  
Form 945-X so the credit will be posted before you file  
Form 945, thus avoiding an erroneous balance due notice  
from the IRS. See the example below.  
(credit) shown on line 5. Do not check this box if you are  
correcting any underreported amounts on this form.  
You must check the box on line 2 if you have a credit  
and the period of limitations on credit or refund for Form  
945 will expire within 90 days of the date you file Form  
945-X. See Is There a Deadline for Filing Form 945-X,  
earlier.  
Example—You want your overreported tax applied  
as a credit to Form 945. On December 18, 2014, you  
discover you overreported your tax on your 2013 Form  
945 and want to choose the adjustment process. To allow  
the IRS enough time to process the credit, you file Form  
945-X on January 2, 2015, and take the credit on your  
2015 Form 945.  
The IRS usually processes claims shortly after they are  
filed. IRS will notify you if your claim is denied, accepted  
as filed, or selected to be examined. See Pub. 556,  
Examination of Returns, Appeal Rights, and Claims for  
Refund, for more information.  
Specific Instructions:  
Unless the IRS corrects Form 945-X during processing  
or you owe other taxes, penalties, or interest, IRS will  
refund the amount shown on line 5, plus any interest that  
applies.  
Part 1: Select ONLY One Process  
Because Form 945-X may be used to file either an  
adjusted return of withheld federal income tax or a claim  
for refund or abatement, you must check one box on  
either line 1 or line 2. Do not check both boxes.  
Part 2: Enter the Corrections for the  
Calendar Year You Are Correcting  
What Amounts Should You Report in Part 2?  
In columns 1 and 2 of lines 3 and 4, show amounts for all  
of your payees, not just for those payees whose amounts  
you are correcting.  
1. Adjusted Return of Withheld Federal Income  
Tax  
Check the box on line 1 if you are correcting  
underreported amounts or overreported amounts and you  
would like to use the adjustment process to correct the  
errors.  
If a correction that you report in column 3 includes both  
underreported and overreported amounts (see the  
instructions for line 6), give us details for each error on  
line 7.  
If you are correcting both underreported amounts and  
overreported amounts on this form, you must check this  
box. If you check this box, any negative amount shown on  
line 5 will be applied as a credit (tax deposit) to your Form  
945 for the year in which you are filing this form. See  
Example—You want your overreported tax applied as a  
credit to Form 945 above.  
If you owe tax. Pay the amount shown on line 5 by the  
time you file Form 945-X. Generally, you will not be  
charged interest if you file on time, pay on time, enter the  
date you discovered the error, and explain the correction  
on line 7.  
You may correct federal income tax withholding errors  
for prior years if the amounts shown on Form 945 do not  
agree with the amounts you actually withheld, that is, an  
administrative error. See section 13 of Pub. 15 (Circular E)  
for more information about administrative errors.  
If you previously adjusted or amended Form 945  
using Form 945-X or because of an IRS  
!
CAUTION  
examination change, show amounts in column 2  
that include those previously reported corrections.  
If you have a credit. You overreported withheld federal  
income tax (you have a negative amount on line 5) and  
want the IRS to apply the credit to Form 945 for the year  
during which you filed Form 945-X. The IRS will apply  
your credit on the first day of that year. However, the  
credit you show on line 5 of Form 945-X may not be fully  
available on your Form 945 if the IRS corrects it during  
processing or you owe other taxes, penalties, or interest.  
The IRS will notify you if your claimed credit changes or if  
the amount available as a credit on Form 945 was  
3. Federal Income Tax Withheld  
If you are correcting the federal income tax withheld you  
reported on Form 945, line 1, enter the total corrected  
amount for all payees in column 1. In column 2, enter the  
amount you originally reported or as previously corrected.  
In column 3, enter the difference between columns 1 and  
2.  
reduced because of unpaid taxes, penalties, or interest.  
line 3 (column 1)  
-line 3 (column 2)  
Do not check the box on line 1 if you are  
line 3 (column 3)  
If the amount in column 2 is larger than the  
amount in column 1, use a minus sign in  
column 3.  
correcting overreported amounts and the period  
!
CAUTION  
of limitations on credit or refund for Form 945 will  
expire within 90 days of the date you file Form 945-X.  
Instead, check the box on line 2. See Is There a Deadline  
for Filing Form 945-X, earlier.  
Example—Federal income tax withheld increased.  
You reported $9,000 as federal income tax withheld on  
line 1 of your 2012 Form 945. In July of 2013, you  
discovered that you had overlooked $1,000 in federal  
income tax actually withheld from one of your payees. To  
correct the error, figure the difference on Form 945-X as  
shown.  
2. Claim  
Check the box on line 2 to use the claim process if you are  
correcting overreported amounts only and you are  
claiming a refund or abatement for the negative amount  
-4-  
Instructions for Form 945-X (Rev. 2-2014)  
Read the instructions for line 3 for more  
Column 1 (corrected amount)  
Column 2 (Form 945, line 1)  
Column 3 (difference)  
10,000.00  
9,000.00  
1,000.00  
information on completing line 4. For correction  
purposes, there is no distinction between federal  
TIP  
-
income tax withheld from pensions, annuities, IRAs,  
gambling winnings, etc. and backup withholding.  
Example—Federal income tax withheld decreased.  
You reported $9,600 as federal income tax withheld on  
line 1 of your 2012 Form 945. In December of 2013, you  
discovered that you actually withheld $6,900 but reported  
the higher amount due to a typographical (administrative)  
error. To correct the error, figure the difference on Form  
945-X as shown.  
5. Total  
Combine the amounts from lines 3 and 4 of column 3.  
Enter the result on line 5.  
Your credit. If the amount entered on line 5 is less than  
zero, for example, “-115.00,” you have a credit because  
you overreported withheld federal income tax.  
Column 1 (corrected amount)  
Column 2 (Form 945, line 1)  
Column 3 (difference)  
6,900.00  
9,600.00  
-2,700.00  
If you checked the box on line 1, include this amount  
on line 4 (“Total deposits”) of Form 945 for the year during  
which you file Form 945-X. Do not make changes to your  
Monthly Summary of Federal Tax Liability on Form 945 or  
on Form 945-A. The amounts reported on the record  
should reflect your actual tax liability for the period.  
If you checked the box on line 2, you are filing a claim  
for refund or abatement of the amount shown.  
-
Example—Failure to withhold income tax when  
required. You were required to withhold $400 of federal  
income tax from a new payee in December of 2012 but  
withheld nothing. You discovered the error on March 15,  
2013. You cannot file Form 945-X to correct your 2012  
Form 945 because the error involves a previous year and  
the amount previously reported for the new payee (zero)  
represents the actual amount withheld from the new  
payee during 2012.  
Example—Administrative error. You had three  
payees. In 2012, you withheld $1,000 of federal income  
tax from payee A, $2,000 from payee B, and $6,000 from  
payee C. The total amount of federal income tax you  
withheld was $9,000. You mistakenly reported $6,000 on  
line 1 of your 2012 Form 945. You discovered the error on  
March 15, 2013. This is an example of an administrative  
error that may be corrected in a later calendar year  
because the amount actually withheld from payees differs  
from the amount reported on Form 945. Use Form 945-X  
to correct the error. Enter $9,000 in column 1 of line 3 and  
$6,000 in column 2 of line 3. Subtract the amount in  
column 2 from the amount in column 1.  
If your credit is less than $1, we will send a refund or  
apply it only if you ask us in writing to do so.  
Amount you owe. If the amount on line 5 is a positive  
number, you must pay the amount you owe by the time  
you file Form 945-X. You may not use any credit that you  
show on another Form 945-X to pay for the amount you  
owe, even if you filed for the amount you owe and the  
credit at the same time.  
Payment Methods. You may pay the amount you owe  
on line 5 electronically using the Electronic Federal Tax  
Payment System (EFTPS), by credit or debit card, or by  
check or money order.  
The preferred method of payment is EFTPS. For  
information, visit www.eftps.gov, call EFTPS Customer  
Service at 1-800-555-4477 or 1-800-733-4829 (TDD), or  
see Pub. 966, Electronic Federal Tax Payment System: A  
Guide To Getting Started.  
For more information on paying by credit or debit card,  
visit the IRS website at www.irs.gov/e-pay.  
Column 1 (corrected amount)  
Column 2 (Form 945, line 1)  
Column 3 (difference)  
9,000.00  
6,000.00  
3,000.00  
-
If you pay by check or money order, make it payable to  
“United States Treasury.” On your check or money order,  
be sure to write your EIN, “Form 945-X,” and the year  
corrected.  
Be sure to explain the reasons for this correction on  
line 7.  
You do not have to pay if the amount you owe is less  
than $1.  
4. Backup Withholding  
Previously assessed FTD penalty. If line 5 reflects  
overreported tax and the IRS previously assessed a  
failure-to-deposit (FTD) penalty, you may be able to  
reduce the penalty. For more information, see the Form  
945-A instructions.  
If you are correcting the backup withholding of federal  
income tax you reported on Form 945, line 2, enter the  
total corrected amount in column 1. In column 2, enter the  
amount you originally reported or as previously corrected.  
In column 3, enter the difference between columns 1 and  
2.  
Part 3: Explain Your Corrections for  
the Calendar Year You Are Correcting  
6. Correcting Both Underreported and  
Overreported Amounts  
Check the box on line 6 if any corrections you entered on  
line 3 or line 4 in column 3 reflect both underreported and  
overreported amounts.  
line 4 (column 1)  
-line 4 (column 2)  
line 4 (column 3)  
If the amount in column 2 is larger than the  
amount in column 1, use a minus sign in  
column 3.  
Instructions for Form 945-X (Rev. 2-2014)  
-5-  
Example. If you had an increase to withheld income  
tax of $15,000 for payee A and a decrease to withheld  
income tax of $5,000 for payee B, you would enter  
$10,000 on line 3, column 3. That $10,000 represents the  
net change from corrections.  
stamp, mechanical device, or computer software  
program. For details and required documentation, see  
Rev. Proc. 2005-39. You can find Rev. Proc. 2005-39,  
2005-28 I.R.B. 82, at www.irs.gov/irb/2005-28_IRB/  
On line 7, you must explain the reason for both the  
Paid Preparer Use Only  
$15,000 increase and the $5,000 decrease.  
A paid preparer must sign Form 945-X and enter the  
information requested in the Paid Preparer Use Only  
section of Part 4 if the preparer was paid to prepare Form  
945-X and is not an employee of the filing entity. Paid  
Preparers must sign paper returns with a manual  
signature. The preparer must give you a copy of the return  
in addition to the copy to be filed with the IRS.  
7. Explain Your Corrections  
Treasury regulations require you to explain in detail the  
grounds and facts relied upon to support each correction.  
On line 7, describe in detail each correction you entered in  
column 3 on lines 3 and 4. If you need more space, attach  
additional sheets, but be sure to write your name, EIN,  
Form 945-X, and calendar year on the top of each sheet.  
If you are a paid preparer, enter your Preparer Tax  
Identification Number (PTIN) in the space provided.  
Include your complete address. If you work for a firm,  
enter the firm's name and the EIN of the firm. You can  
apply for a PTIN online or by filing Form W-12, IRS Paid  
Preparer Tax Identification Number (PTIN) Application  
and Renewal. For more information about applying for a  
PTIN online, visit the IRS website at www.irs.gov/ptin. You  
cannot use your PTIN in place of the EIN of the tax  
preparation firm.  
You must describe the events that caused the  
underreported or overreported withheld income tax or  
backup withholding. An explanation such as “withheld  
income tax was overstated” is insufficient and may delay  
processing your Form 945-X because the IRS may need  
to ask for a more complete explanation.  
Provide the following information in your explanation for  
each error you are correcting.  
Form 945-X line number(s) affected.  
Date you discovered the error.  
Generally, you are not required to complete this section  
if you are filing the return as a reporting agent and have a  
valid Form 8655, Reporting Agent Authorization, on file  
with the IRS. However, a reporting agent must complete  
this section if the reporting agent offered legal advice, for  
example, advising the client whether federal income tax  
withholding is required on certain payments.  
Difference (amount of the error).  
Cause of the error.  
You may report the information in paragraph form. The  
following paragraph is an example.  
“The $1,000 difference shown in column 3 of line 3 was  
discovered on May 13, 2013, during an internal audit. Due  
to a typographical error, we reported $11,000 as withheld  
income tax on Form 945 instead of the $10,000 actually  
withheld from payees. This correction removes the $1,000  
that was overreported.”  
How Can You Order Forms,  
Instructions, and Publications from  
the IRS?  
Part 4: Sign Here  
Visit the IRS website at www.irs.gov/formspubs.  
You must fill out both pages of Form 945-X and sign it on  
page 2. If you do not sign, processing of Form 945-X will  
be delayed.  
Call the IRS at 1-800-TAX-FORM  
(1-800-829-3676).  
Who must sign the Form 945-X? Form 945-X must be  
signed by a person who is authorized to sign for the type  
of business entity.  
Additional Information  
Sole proprietorship—The individual who owns the  
business.  
You may find the following products helpful when using  
Corporation (including a limited liability company  
(LLC) treated as a corporation)—The president, vice  
president, or other principal officer duly authorized to act.  
Partnership (including an LLC treated as a  
partnership) or unincorporated organization—A  
responsible and duly authorized partner, member, or  
officer having knowledge of its affairs.  
Form 945-X.  
Form W-4P, Withholding Certificate for Pension or  
Annuity Payments  
Form W-4V, Voluntary Withholding Request  
Form W-9, Request for Taxpayer Identification Number  
and Certification  
Instructions for Forms W-2G and 5754  
Instructions for Form 843  
Single member LLC treated as a disregarded entity  
for federal income tax purposes—The owner of the  
LLC or principal officer duly authorized to act.  
Trust or estate—The fiduciary.  
Instructions for Form 945  
Form 945-A, Annual Record of Federal Tax Liability  
Pub. 15 (Circular E), Employer's Tax Guide  
Pub. 575, Pension and Annuity Income  
Pub. 966, Electronic Federal Tax Payment System: A  
Guide To Getting Started  
A duly authorized agent of the taxpayer may also sign  
Form 945-X if a valid power of attorney has been filed.  
Alternative signature method. Corporate officers or  
duly authorized agents may sign Form 945-X by rubber  
-6-  
Instructions for Form 945-X (Rev. 2-2014)  
Pub. 1281, Backup Withholding for Missing and  
Incorrect Name/TIN(s)  
Recordkeeping .  
Learning about the law or the form  
Preparing and sending the form to the IRS .  
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5 hr., 44 min.  
40 min.  
1 hr., 59 min.  
Paperwork Reduction Act Notice. We ask for the  
information on Form 945-X to carry out the Internal  
Revenue laws of the United States. You are required to  
give us the information. We need it to ensure that you are  
complying with these laws and to allow us to figure and  
collect the right amount of tax.  
If you have comments concerning the accuracy of  
these time estimates or suggestions for making this form  
simpler, we would be happy to hear from you. You can  
send us comments from www.irs.gov/formspubs. Click on  
More Information and then click on Give us feedback. Or  
you can send your comments to the Internal Revenue  
Service, Tax Forms and Publications Division, 1111  
Constitution Ave. NW, IR-6526, Washington, DC 20224.  
Do not send Form 945-X to this address. Instead, see  
Where Should You File Form 945-X, earlier.  
You are not required to provide the information  
requested on a form that is subject to the Paperwork  
Reduction Act unless the form displays a valid OMB  
control number. Books and records relating to a form or its  
instructions must be retained as long as their contents  
may become material in the administration of any Internal  
Revenue law. Generally, tax returns and return  
information are confidential, as required by section 6103.  
The time needed to complete and file Form 945-X will  
vary depending on individual circumstances. The  
estimated average time is:  
Instructions for Form 945-X (Rev. 2-2014)  
-7-  
Form 945-X: Which process should you use?  
Type of errors you are  
correcting  
Underreported  
amounts ONLY  
Use the adjustment process to correct underreported amounts.  
Check the box on line 1.  
Pay the amount you owe from line 5 by the time you file Form 945-X.  
Overreported  
amounts ONLY  
The process you use  
depends on when you THAN 90 days before the period  
file Form 945-X. of limitations on credit or refund  
for Form 945 expires  
If you are filing Form 945-X MORE  
Choose either the adjustment process or the claim  
process to correct the overreported amounts.  
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Choose the adjustment process if you want the  
amount shown on line 5 credited to your Form 945  
for the period in which you file Form 945-X. Check  
the box on line 1.  
OR  
Choose the claim process if you want the amount  
shown on line 5 refunded to you or abated. Check  
the box on line 2.  
If you are filing Form 945-X  
You must use the claim process to correct the  
WITHIN 90 DAYS of the expiration  
of the period of limitations on  
credit or refund for Form  
overreported amounts. Check the box on line 2.  
945  
If you are filing Form 945-X MORE  
depends on when you THAN 90 days before the period  
file Form 945-X. of limitations on credit or refund  
for Form 945 expires  
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BOTH underreported The process you use  
Choose either the adjustment process or both the  
adjustment process and the claim process when you  
correct both underreported and overreported  
amounts.  
and overreported  
amounts  
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Choose the adjustment process if you want to  
offset your underreported amounts with your  
overreported amounts.  
File one Form 945-X, and  
Check the box on line 1 and follow the instructions  
on line 5.  
OR  
Choose both the adjustment process and the  
claim process if you want the overreported amount  
refunded to you or abated.  
File two separate forms.  
1. For the adjustment process, file one Form  
945-X to correct the underreported amounts. Check  
the box on line 1. Pay the amount you owe from  
line 5 by the time you file Form 945-X.  
2. For the claim process, file a second Form 945-X  
to correct the overreported amounts. Check the box  
on line 2.  
If you are filing Form 945-X  
You must use both the adjustment process and  
the claim process.  
WITHIN 90 DAYS of the expiration  
of the period of limitations on  
credit or refund for Form  
File two separate forms.  
945  
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1. For the adjustment process, file one Form 945-X  
to correct the underreported amounts. Check the box  
on line 1. Pay the amount you owe from line 5 by the  
time you file Form 945-X.  
2. For the claim process, file a second Form 945-X to  
correct the overreported amounts. Check the box on  
line 2.  
-8-  
Instructions for Form 945-X (Rev. 2-2014)